Article VI - Chapter Board – Authority and Officer Responsibilities

Section 1:

The Chapter Board shall have full power and authority over the affairs of the chapter between membership meetings except as defined in these bylaws. The Chapter Board shall be subject to the orders of the chapter and none of its acts shall conflict with action taken by the chapter.

The officers of the Chapter shall be President, Vice President, Secretary, and Treasurer.

These officers shall serve from the date of the regular spring Annual General Meeting until the spring Annual General Meeting of the following year. All positions shall report to the President. The Chapter Officers shall perform the duties prescribed by these bylaws, by the Chapter Board, or the parliamentary authority adopted by the Chapter.

A: The Chapter President shall:

  • Preside at all meetings of the Chapter and the Chapter Board
  • Be an ex-officio member of all committees except the Nominating Committee
  • Represent the Chapter at Leadership Conference/Presidents Council Meeting(s)
  • Maintain communications with the Association and respond to Association inquiries
  • Be responsible for submission of the chapter annual report to the Association within 30 days after annual general meeting
  • Supe rvise budgetary matters and proper internal control of finances

B: The Chapter Vice President shall:

  • Perform the duties of the President in the event of his/her absence or disability
  • Assist the Programs Director in program speaker selection
  • Conduct annual chapter surveys to document chapter interests for the coming year
  • Ensure a timely audit of Chapter books at the fiscal year-end (or at other times as may be deemed necessary).

C: The Chapter Treasurer shall:

  • Be custodian of Chapter funds
  • Receive all monies and disburse funds only upon the sanction of the Chapter Board, or the Chapter membership
  • Prepare annual financial statements for approval of Chapter Board and to be presented to members and provided to ISACA International HQ in conjunction with the chapter annual report
  • Remit dues to the Association as required
  • Submit a written report at each regular meeting
  • Submit books and records for audit
  • File any and all tax forms required

D: The Chapter Secretary shall:

  • Take minutes of the meetings of the Chapter Board and membership meetings and maintain permanent files of board and member meetings.
  • Maintain accurate lists of the membership and attendance records.
  • Be responsible for the legal affairs, Chapter reports, and communications and correspondence pertaining to the Chapter.
  • Be responsible for conducting chapter elections, including vote tabulations and certification of results.

Section 2:

Directors of the chapter shall include: the Immediate Past President (General Director), Programs Director, Membership Director, Communication Director, CISA Coordinator, and CISM Coordinator. The board may add additional General Director(s) positions if membership interest warrants. All directors shall serve from the date of the spring Annual General meeting until the spring Annual General meeting of the following year. All positions shall report to the President.

A: The Immediate Past President (General Director) shall:

  • Be responsible for chairing the Nomination Process to develop and present the slate of new Chapter Officers/Directors for the coming chapter year.
  • Serve in an advisory capacity.

B: Programs Director shall:

  • Be responsible for preparing and recommending the chapter programs for the year, including social gatherings, technical training seminars/conferences, and other events to benefit members.
  • Be responsible for obtaining speakers for all programs and arranging meeting facilities, multimedia equipment, and catering.
  • Be responsible for maintaining attendance records from all chapter related functions for the purpose of providing documented support for the Continuing Professional Educational (CPE) credit hours. All information shall be retained for research purposes for a period of three years.
  • Presenting recommendations to the Chapter Board for approval prior to scheduling the program or entering into any contracts with speakers, facilities, or services.

C: Membership Director shall:

  • Be responsible for promoting interest in the chapter
  • Conducting membership drives
  • Completing the annual chapter directory
  • Recommending applications for membership
  • Establish and maintain academic contacts to promote the chapter and increase membership.

D: Communication Director shall:

  • Be responsible for maintaining and updating all chapter communications, including the chapter website and paper and electronic communications.
  • Ensure all communication vehicles (website, E-mail, newsletters, etc.) provide consistent, current information regarding chapter benefits and publicize chapter activities.
  • Solicit input on content from the Board and the Membership
  • Be responsible for developing and maintaining a communications policy with the approval of the Board. This policy should include a provision for acceptance of advertising.
  • Coordinate with the Membership Director to ensure chapter mailing lists are consistent with membership rosters provided by the Association.

E: CISA Coordinator shall:

  • Promote preparation and maintenance of the Certified Information Systems Auditor designation for the chapter.
  • Recommend related programs, activities, and communications supporting CISA preparation and maintenance.

F: CISM Coordinator shall:

  • Promote preparation and maintenance of the Certified Information Security Manager designation for the chapter.
  • Recommend related programs, activities, and communications supporting CISM preparation and maintenance.

G: Other General Director(s) shall:

  • Serve in an advisory capacity.

H: Committees

  • Separate committees may be appointed by the President, subject to a majority approval of the Chapter Board, at any time deemed necessary.